CMBA 2012 AGM – Oct. 3 – Update
UPDATE: We are still looking for people to help with Events and Marketing…
Hi All!
In advance of the upcoming CMBA AGM on Wednesday, OCTOBER 3 at 7:00 P.M., here is notification that all Executive positions are up for nomination and election. The location of this year’s AGM is Brewster’s on 11th Ave. S.W. No, we are not paying for all your drinks.
Nominations for any and all positions may be sent to info@cmbalink.com [see notes below regarding deadlines]. Feel free to nominate yourself! Roles and associated duties are listed as follows:
President – The President shall be ex-officio a member of all committees. The President or his/her delegate shall preside over all meetings of the Fellowship. The President shall ensure that the fellowship as a whole achieves the objectives set, in accordance with the established By-Laws and Procedures.
Vice President – The Vice President shall act as liaison between special committees and the Executive Committee. In the absence of the President, the Vice President will assume the duties of the President.
Treasurer – The Treasurer or his/her designate shall receive all monies paid to the Society and shall be responsible for the deposit of same in whatever bank the Board may order. The Treasurer shall properly account for the funds of the Fellowship and keep such books as may be directed. The Treasurer shall present a full, detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual General Meeting, a statement duly audited as hereinafter set forth of the financial position of the Fellowship and submit a copy of same to the Executive Committee for the records of the Fellowship.
Secretary – It shall be the duty of the Secretary, or his/her delegate, to attend all Executive Meetings, Annual General Meeting and any Special General Meeting of the Fellowship and the Executive Committee to keep accurate minutes of the same. The Secretary shall have charge of the seal of the Society which seal whenever used, shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice President. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board.
Membership Director – The Membership Director shall keep a current record of all the members of the Fellowship and their addresses. The Membership Director shall promptly issue membership cards to members, after receiving both their annual membership dues and a properly completed application form. The Membership Director shall promptly turn over all membership dues received to the Treasurer for deposit in the chartered bank designated by the Board. The Membership Director shall determine and execute methods to expand on the membership.
Tool Master – The Tool Master shall keep the CMBA tool collection in good working order, and shall arrange for said tools to be made available for CMBA-authorized trail work.
Events Director – The Events Director shall be responsible for organizing and staging non-trail building events for the cause of the Fellowship. Further, the Events Director will assist in procuring prizes and promotional items for CMBA events.
Marketing Director – The Marketing Director shall be responsible for creating and managing a marketing program that will consist of advertising in multiple forms, along with other ways of increasing the presence of the CMBA.
Executive Director – The role of the Executive Director is to design, develop and implement strategic plans for the CMBA in a cost-effective and time-efficient manner. The Executive Director is also responsible for the day-to-day operation of the organization, including managing committees and staff and developing business plans in collaboration with the Executive Committee for the future of the Fellowship.
Webmaster – The Webmaster shall maintain and update the CMBA website and email system, ensuring a quality user experience and acceptable uptime for the Fellowship.
Coordinators – The duties of the Coordinators [Bowmont/12 Mile, Fish Creek, Kananaskis] shall be to:
- Determine and maintain contacts with communities and city officials and privy to their designated area[s].
- Determine and maintain contact with Parks and the City Planning Department to acquire information regarding trail upgrades, closures and restructuring pertinent to their designated area[s].
- Be aware of what is going on specific to their designated area[s].
- Create alliance with communities surrounding their designated area[s].
- Maintain library of information for their designated area[s].
A few notes:
- There are currently thirteen [13] Executive positions. While it is possible to hold more than one position, it is best to have one position per person to reduce personal stress levels. Many hands, light work…
- Outgoing Executive members will coach/advise incoming members to facilitate a smooth transition.
- Acclimation of a position is permitted when only one candidate for that position is eligible.
- All candidates for CMBA Executive positions must be members of the CMBA as of Sept. 28, 2012. If you are unsure about your membership status, contact membership@cmbalink.com to verify.
- All nominees must declare their candidacy via email to president@cmbalink.com no later than noon, Calgary time on Sept. 28, 2012.
- Ideally, all candidates for Executive positions should attend the AGM to be eligible for election to a position, but we are flexible in this requirement. If you want to run for a position but can’t attend, please let us know.
Questions or comments – email info@cmbalink.com